Sending out bulk emails with individual PDF attachments is a hassle. You have to set up each email individually, and then attach the file separately. It takes too much time and it’s difficult to keep track of what you’ve already sent.
Microsoft Word/Excel and Outlook don’t have the ability finland phone number library to add PDF attachments in a mail merge either. You need to use third-party services/add-ons such as Adobe Acrobat DC to do a PDF mail merge.
That’s why we created GMass. With GMass, you can send personalized PDFs in seconds without any complex mail merge setup or attachment hassles.
How to send emails with PDF attachments using Word mail merge
Note: Standard MS Word and Excel mail merge setup doesn’t have the ability to add attachments in the mail merge. You need to use third-party services/add-ons such as Adobe Acrobat DC to generate PDFs.
Follow these steps to send a PDF mail merge in Microsoft Word:
Open MS Word -> Prepare the mail merge document
Go to Mailings tab -> Click on Start Mail Merge and then Select Letters
Click on “Select Recipients” and choose your data source (CSV or Excel File)
Click on Insert Merge Fields and customize the document as desired
Instead of selecting Finish and Merge, select Merge to Adobe PDF.
On the next screen, name your PDF
In Email Options, check the box: Automatically send Adobe PDF files by Email
Add your message in the Message box and Press OK to send.
Common Problems with MS Word PDF mail merge
You need to use third-party software such as Adobe Acrobat DC to do a PDF mail merge.
Emails generated from a Microsoft Word Mail Merge sometimes have formatting and spacing issues.
Microsoft Word and Excel can create errors when formatting numbers in the mail merge process. 10000 in Excel may appear 9999.99999999996 in MS Word during the mail merge.
Lack of personalization: There are limited options when it comes to customizing your subject line or message.
No option to save the emails as drafts so you can check them before they get sent out.
Why should you use GMass instead of Microsoft Office’s mail merge for PDF attachments?
GMass has features that are not available in the standard Microsoft Word Mail Merge process:
Save the emails as drafts so you can check them before they get sent: GMass allows you to create all of your emails as Drafts in GMass first, review them for accuracy and then send them with a single click.
Ability to add multiple personalized attachments: With GMass, you can easily send a personalized PDF attachment with mass email or mail merge in Gmail.
Advanced Personalization: GMass allows you to personalize your PDF mail merge campaign in many ways, including the subject line and message as well as adding images, links, and attachments.
Send attachments using the GMass API: You’ll be able to send attachments via GMass with whatever tools you build or however you integrate GMass with your current stack.
How to Send emails with PDF attachments using GMass
What tools do you need to perform a PDF Mail Merge?
All of your PDF files, ready to send
A Google Sheet that lists the recipients of your email in one column and the PDF files to be merged in another column.
The files need to be hosted somewhere. That could be Google Drive, Amazon S3,
